Lots of our clients ask us this question and the simple answer is Yes! You need to ditch your paper files – not literally – please dispose of your paper files sensibly!) but it’s time to move to an HRIS because you are putting yourself and your business at a huge risk and here’s why;
GDPR compliance
Keeping your records paper-based makes it harder to comply with GDPR. Locating the relevant files, consents, etc., can be hard when wading through a cupboard full of paperwork – even harder if someone has removed the relevant file to work from home.
Remember: non-compliance with GDPR comes with a potential fine of up to £18 million or 4% of your total turnover. So, it’s worth doing everything you can to ensure your records are kept correctly.
Employment law compliance
There is a lot of ‘paperwork’ when it comes to employment law compliance and it’s difficult for HR teams to ensure everything is up to date when you’re still paper-based. That’s why it’s much easier and risk free to digitalise this. At a glance, your HR team will be able to store information safely and see what needs doing.
You’re slowing everything down
Efficiency is really important when it comes to HR. In fact, with HR being a real partner for driving your business forward, any efficiencies gained here will translate to efficiencies across your whole business.
A successful business needs efficient processes and HR is best managed digitally.
Ineffective workforce management
Whether you’re managing the rota, payroll or accepting holiday requests – doing this while you’re still paper-based is really ineffective and there is such a huge margin for error. Doing this digitally will not only speed things up and make it easier for your team, but it will also help you manage resource more effectively.
What’s the solution?
You need to digitalise your HR and as a GOLD Breathe Partner, we are a firm believer that an online HR platform such as Breathe is a great bit of software to help you do this. Having Breathe enables you to store all your HR documentation in one place, monitor leave and sickness, and much more – all whilst staying GDPR compliant.
If you’d like to discuss Breathe and if it’s going to be a good fit for your business, or if you would like a free demo, please get in touch with us.
