Category: Policies and procedures

Q. I have heard that there are some changes to the Equality Act that will come into force in October 2024, what are these changes?

On 26 October 2023, the Worker Protection (Amendment of Equality Act 2010) Act 2023 received Royal Assent and will become law in October 2024.The key amendments to the Equality Act will be: Employers will have a duty to take reasonable steps to prevent workplace sexual harassment. Where there is a finding of sexual harassment against an employer, the compensation can be uplifted by up to 25% if the employer has failed in its duty to take such reasonable steps. There is no definition of what “reasonable steps” are and it…
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Q. I’ve recently had a sales person leave our team, and I want to withhold their bonus as they are now on Garden Leave – can I do this?

Employers will likely be familiar with the concept that unreasonable post-termination restrictions are unlawful as they operate in restraint of trade (i.e. they unreasonably prevent an individual from earning a living). We have seen on a few occasions, the same restraint of trade principle argued in relation to clawback provisions, the argument being that a clawback provision requiring an employee to remain employed for a particular period effectively prevents that employee from finding another job and is therefore an unlawful restraint of trade. This issue was looked at again by…
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Q. To resign or not to resign – that is the question!

The EAT’s recent decision in Omar v Epping Forest District Citizens Advice is a useful reminder of the way in which Tribunals should approach the issue. Mr Omar had twice in the past, “in the heat of the moment” verbally resigned, but after he calmed down, the employer said that they did not accept his resignation and he remained employed. On 19 February 2020, he again got angry and used words that appeared to amount to a verbal resignation. There was a further discussion that afternoon. The Claimant’s evidence was…
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Q. Holiday Pay – Mind the Gap!

In the case of ‘Chief Constable of the Police Service of Northern Ireland v Agnew and others‘ more than 3,500 police officers and civilian staff employed by the Police Service of Northern Ireland brought claims for underpaid holiday in the Northern Ireland Employment Tribunal. The calculation of their holiday pay had not included compulsory overtime payments and it has been established by case law from Bear Scotland v Fulton onwards that such amounts should have been included in their holiday pay calculations. The total amount underpaid going back to 1998…
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Q. What are the up and coming changes to holiday pay, WTR and TUPE?

Following consultation processes upon which we have previously reported, the Government has published its response and draft legislation. The intention is that the legislation comes into force on 1 January 2024 and key elements are:   Changes to holiday pay The Government has sought to address the confusion generated by the Supreme Court’s decision in Harpur Trust v Brazel on the issue of holiday pay for part-year and irregular hours workers. The new regulations therefore provide that for part-year and irregular hours workers (as defined): They will accrue annual leave…
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Q. Can you afford a £45,000 fine from the Home Office?

As an employer, you have a legal obligation to check the right to work documentation for every employee that works for you. Currently, if you fail to have the right documentation on file for every employee that works for you, as a first offence, you could be fined £15,000 per employee who doesn’t have the right documentation on file. This fine has been in place since 2014, and we routinely check this documentation is on file for the employees of our retained clients. This fine will be increased from £15,000…
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Q. When can an employer reject a request for flexible working?

An employer can refuse a statutory request for flexible working if the refusal is based on one or more specific grounds. The list of grounds for refusal; as set out in the Employment Rights Act 1996. The specified grounds for refusal are: the burden of additional costs; a detrimental effect on ability to meet customer demand; an inability to reorganise work among existing staff or recruit additional staff; a detrimental impact on quality or performance; insufficiency of work during the periods the employee proposes to work; planned structural changes; or…
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Q. Is an employee who suffers a miscarriage eligible to receive statutory maternity pay?

It depends on at what stage of the pregnancy the miscarriage occurs and whether they meet the normal eligibility requirements. The date of the employee’s expected week of childbirth on the MatB1 form should be used to calculate in which week of pregnancy they were when the miscarriage occurred. An employee who suffers a miscarriage before the end of the 24th week of pregnancy will not be eligible to receive Statutory Maternity Pay (SMP). However, if an employee has a miscarriage or still birth after 24 weeks of pregnancy, SMP…
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Q. When can an employer dismiss an employee on the grounds of ill health?

Lack of capability, including when assessed with reference to health, is a potentially fair reason for dismissal under s.98 of the Employment Rights Act 1996. The employer must show that it acted reasonably both in treating the long-term ill health as a sufficient reason for dismissing the employee and in the procedure adopted to effect the dismissal. When an employer is considering dismissing an employee on grounds of long-term ill health, it should investigate the prospects of the employee being able to return to work within a reasonable time. A…
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Q. Can an employer invite an employee to attend a disciplinary hearing when they are on sick leave?

Where an employee who is subject to disciplinary proceedings is absent due to a short-term illness, the most appropriate course of action is likely to be for the employer to postpone the hearing until the employee is well enough to attend. If the employee is on long-term sickness absence, the employer must balance the need to avoid unreasonable delay in the process with the importance of allowing the employee to put their case before it makes a decision. The employer should take steps to determine whether or not the employee…
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